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Crawford Gallery

Financial

Payments or Purchases for Goods or Services

Procurement

The objective of ‘Crawford Art Gallery Procurement Guidelines Policy is to ensure that the Gallery complies fully with:

  • The EU Procurement Directives and Irish Regulations
  • The 2004 Public Procurement Guidelines - Competitive Process, issued by the Department of Finance
  • The 2016 Code of Practice for the Governance of State Bodies, issued by the Department of Finance
  • Best practice procurement generally

In accordance with our internal procedures and the European thresholds, the Gallery will advertise its procurement opportunities as follows:

Supplies/Services

Freedom of Information

Freedom of Information

The new Freedom of Information Act 2014 came into effect on 14th October 2014. The Freedom of Information Acts assert the right of members of the public to obtain access to official information to the greatest extent possible consistent with the public interest and the right to privacy of individuals

The Freedom of Information Acts assert the right of members of the public to obtain access to official information to the greatest extent possible, consistent with the public interest and the right to privacy of individuals.  

The Act established three new statutory rights:

  • A legal right for each person to access information held by public bodies;
  • A legal right for each person to have official information relating to himself or herself amended when it is incomplete, incorrect or misleading; and
  • A legal right to obtain reasons for decisions affecting oneself.

Section 8 of the Freedom of Information Act 2014 requires FOI bodies to prepare and publish as much information as possible in an open and accessible manner on a routine basis outside of FOI, having regard to the principles of openness, transparency and accountability.

The FOI Publication Scheme commits FOI bodies to make information available as part of their normal business activities in accordance with this scheme.

For further information please see - https://foi.gov.ie

Please find the Crawford Art Gallery’s FOI Publication Scheme below:

  1. INFORMATION ABOUT CRAWFORD ART GALLERY

About Us:

The Crawford Art Gallery was designated a National Cultural Institution in 2006. As a not-for profit organisation it collects, safeguards, holds in trust, researches, develops and interprets collections of original objects and original objects on loan, for the public benefit.

It hosts an ambitious programme of exhibitions and projects, and provides an engaging Learn and Explore programme which provides diverse audiences an opportunity to interact and engage with art and artists in a range of distinct contexts. The Crawford Art Gallery is committed to fostering recognition, critical assessment, and acknowledgement of Irish and international art practices through its programming and collecting ethos.

The collection comprises of almost 3,000 works, ranging from eighteenth century Irish and European painting and sculpture, through to contemporary art and video installations. It is made available through exhibitions at Crawford and other venues nationally and internationally, by digital access, through the Learn and Explore programmes and various publications, talks, lectures and broadcasts

that seek to provide a unique experience to everyone who engages with the Gallery.

The Gallery is distinguished by being the only NCI located in its entirety outside of Dublin. The Gallery is governed by a Board of Directors and managed. by a full-time executive and staff and is supported by annual subvention from the DMTACSG.

  • SERVICES PROVIDED - STRUCTURE, ACTIVITIES AND OPERATIONS

The Gallery operates under the legal framework which governs all NCIs, most notably the National Cultural Institutions Act, 1997, and a range of Statutory Instruments and Commencement Orders pertaining to it. It operates as a Company which was registered in 2006 on becoming an NCI, with a Board of Directors and a Constitution, the latter which defines the company’s objectives as follows:

(a) To advance education by developing and promoting the practice of art, sculpture and design and in the fine arts and applied arts generally and to promote the Crawford Art Gallery Cork as an educational centre for the arts and as a major cultural and artistic centre.

(b) To advance education by providing facilities for cultural and artistic exhibitions, performances, displays, demonstrations, conferences, lectures, tours, visits, functions and related activities and to engage in the promotion of such cultural and artistic activities.

Its main object includes the promotion of the Crawford Art Gallery as a major cultural and artistic centre and advancing education by providing facilities for exhibitions. The development of the Crawford Art Gallery will contribute towards the achievement of the promotion of the Crawford as a major cultural centre and will also advance education by providing fit for purpose spaces and thereby expanding the capacity of the Crawford.

The Gallery operates on a not-for-profit basis and receives an annual subvention from the DMTACSG which it supplements by revenue generated from venue hire, events and retail services in order to meet its operational costs.

Management of the Gallery is directed by the Board of Directors, in addition to the Board there is 3 subcommittees and a Steering Group that report to the Board as follows:

  1. Audit & Risk Subcommittee
  2. Finance & Legal Subcommittee
  3. Artistic Policy Subcommittee
  4. Steering Group

Gallery Management Executive currently consists of a Director, Head of Operations, Administration Manager. All staff report to the Director & Head of Operations.

The Strategic Plan for Crawford Art Gallery 2019 -2022 can be accessed here.

Contact details:

The main telephone number is +353 21 4805042,for general enquires please email:info@crawfordartgallery.ie

Address: Crawford Art Gallery, Emmet Place Cork T12 TNE6

Facebook: Crawford Art Gallery

Instagram: CrawfordArtGallery

Twitter: @CrawfordArtGall

Opening Hours:

The Gallery is open Monday to Saturday, 10am-5pm with a late opening on Thursday evenings until 5pm and Sunday and Bank Holidays 11am to 4pm.

Admission is free.

  • DECISION MAKING PROCESS

Records available:

Under the Freedom of Information Acts, everyone is entitled to apply for access to information not otherwise publicly available.  You have a right to request access to records held by Crawford Art Gallery; correct personal information held by Crawford art Gallery concerning yourself wherever it is inaccurate, incomplete or misleading and access to reasons for decisions made by Crawford art Gallery directly affecting you.

The following categories of records come within the scope of the Acts:

  • All records relating to personal information held by Crawford Art Gallery irrespective of when created;
  • All other records created after 21st April 1998, which is the commencement date of the Freedom of Information Act; and
  • All other records necessary for the understanding of a current record.

Applying for access to records:

If you wish to seek access to information within Crawford Art Gallery using the Freedom of Information Acts you will need to:

  • Make your request in writing to Freedom of Information Unit, Crawford Art Gallery, Emmet Place, Cork, T12 TNE6 or via email to foi@crawfordartgallery.ie
  • Indicate that the information is being sought under the Freedom of Information Acts.
  • Be as clear and specific as possible in making your request and provide as much information as possible to enable Crawford Art Gallery to identify the records that you require.
  • If you would like to receive access to the information/records requested in a particular format, (e.g. photocopies, electronically etc), please mention this when submitting your request.
  • Include a daytime telephone number or email address and your postal address to help us to contact you if any queries arise in relation to your request. 
  • Requests should be posted or emailed to the FOI Unit Crawford Art Gallery (contact details at bottom of page).

If you are having difficulty in identifying the precise records that you require, the staff of Crawford Art Gallery will be happy to help you. 

Crawford Art Gallery will acknowledge receipt of your request in writing within 10 working days.  The acknowledgement letter will also provide you with the name and contact details of the person who will be making the decision in relation to your request and will advise you when you can expect to receive this decision. 

Fees for accessing services:

Fees may be charged for search, retrieval and copying of the records requested.  This process involves two stages:

  1. Locating the broad set of records in which those requested might be found.
  2. Identifying, extracting and assembling the particular records sought for examination.

Fees for the estimated cost of searching for and retrieving records and copying the records can only be charged with respect to records being released.  €20 is charged for each hour spent searching for and retrieving records and €0.04 is charged per sheet for a photocopy of the records released. 

Bands for estimating search & retrieval (€20 per hour) and photocopying fees (€0.04 per sheet) :

HoursEstimateAction
Less than
5
€100 or lessNo fees can be charged for
search & retrieval or copying
Between 5
and 25
€101 - €500Search & retrieval and
copying fees apply
Between 25
and 35
€501 - €700No more than €500 can be
charged for search & retrieval
or copying
More than
35
More than
€700
The decision maker will contact the
requester to ask him/her to refine/
amend the request to ensure that
the search & retrieval & copying
charges are below €700. If the
requester refuses to refine/amend
the request then the request can be
refused under Section 27 (12)(iii)

In cases where search and retrieval fees apply, we are obliged to charge a deposit of at least 20% of the estimate to the requester.

What to do if you are unhappy with Crawford Art Gallery's decision?:

The Freedom of Information Acts set out a series of exemptions to protect sensitive information where its disclosure may damage key interests of the State or of third parties.  Where Crawford Art Gallery invokes these provisions to withhold records, the requester will be advised.  Virtually all decisions to refuse release of records may be appealed.  Other decisions in relation to deferral of access to records, fees charged, forms of access etc., may also be appealed. 

1.      Internal Review

You may seek an internal review of Crawford Art Gallery's initial decision in relation to your request if:

  • You are dissatisfied with the initial response received;
  • You have not received a reply within 4 weeks of your initial application.  This is deemed to be a refusal of your request and allows you to proceed to request an internal review.

The internal review will be carried out by an official at a higher grade than the original decision maker and who was not involved in the original decision making process.  Crawford Art Gallery must complete its internal review of the original decision within 15 working days of receipt of the request for an internal review. 

To submit your internal review request, you need to write to the FOI Unit by email to foi@crawfordartgallery.ie or by post to the FOI Unit, Crawford Art Gallery, Emmet Place, Cork, T12 TNE6 referring to your FOI request. You must make your appeal within 20 working days of the date that the decision letter was issued to you (the making of a late appeal may be permitted in appropriate circumstances). An application fee of €30 (€10 if you are covered by a medical card) is required before the processing of an internal review can begin.  This fee can be paid by electronic funds transfer (EFT) and our bank account details will be listed in all decision letters.

An internal review may affirm, vary or annul the original decision in relation to a request.  The internal review process must be completed before an appeal can be submitted to the Information Commissioner

Review by the Information Commissioner

If you are still dissatisfied following completion of the internal review, you may also seek an independent review of Crawford Art Gallery's decision from the Information Commissioner.  Furthermore, if you have not received a reply from Crawford Art Gallery to your application for internal review within 3 weeks, this is deemed to be a refusal and you may appeal the matter to the Commissioner. Appeals should be made directly to the Information Commissioner (details provided below). The fee for appeals to the Information Commissioner is €50 (€15 for medical card holders and their dependants).

Office of the Information Commissioner
18 Lower Leeson Street, Dublin 2
Lo-Call: 1890 223 030
Email: info@oic.ie
Tel:01 639 5689
Fax: 01 639 5674

  • FINANCIAL INFORMATION

The Financial Statements & Annual Reports for Crawford Art Gallery can be assessed at Annual Reports section of our website or by clicking the link below:

ANNUAL REPORTS & STRATEGIC PLAN

FINANCIAL STATEMENTS

PAYMENTS OR PURCHASES FOR GOODS & SERVICES  

  • PROCUREMENT

Crawford Art Gallery is a ‘contracting authority’, defined under EU Directives as a body governed by public law. As a contracting authority, Crawford Art Gallery procurement is governed by the EU public procurement Directive, 2004/18/EC of 31 March 2004, as transposed into Irish law by SI329 of 20 June 2006.

Crawford Art Gallery's Procurement Policy covers all Gallery expenditure, with the exception of heritage objects, stock for retail outlets, payroll-related costs and a substantive element of travel and subsistence expenditure. Acquisition of artefacts is covered under a separate acquisition and disposal policy.

The objective of ‘Crawford Art Gallery Procurement Guidelines Policy is to ensure that the Gallery complies fully with:

  • The EU Procurement Directives and Irish Regulations
  • The 2004 Public Procurement Guidelines - Competitive Process, issued by the Department of Finance
  • The 2016 Code of Practice for the Governance of State Bodies, issued by the Department of Finance
  • Best practice procurement generally

In accordance with our internal procedures and the European thresholds, the Gallery will advertise its procurement opportunities as follows:

Supplies/Services

  • FOI DISCLOSURE LOG

The FOI logs contains information of all of the requests submitted to Crawford Art Gallery under the Freedom of Information (FOI) Acts 2014.  It provides the following information in relation to each request received:

  1. The reference Number assigned to the request by Crawford Art Gallery;
  2. The date on which the request was received in the Freedom of Information Unit of Crawford Art Gallery;
  3. The category of the person making the request, e.g. whether they are a journalist, interest group or company or an individual. This includes non-personal FOI requests only;
  4. A summary of the information or records requested;
  5. The date on which Crawford Art Gallery’s decision was issued to the applicant;
  6. A summary of that decision, e.g. whether the request was granted in full, part granted, refused or withdrawn and dealt with outside of the Freedom of Information Acts. 

The table will be updated regularly.   If you have any queries in relation to any of these requests or the operation of the Freedom of Information Acts in Crawford Art Gallery generally, please feel free to contact the FOI Unit (details below) and we will be happy to help you.  

FOI DISCLOSURE LOG

Address:                                                                                                               

Freedom of Information Unit
Crawford Art Gallery

Emmet Place

Cork

T12 TNE6
Email: foi@crawfordartgallery.ie
Tel: 021 4805042


Where can I find more information?

If you would like to submit a request under the FOI Acts to the Crawford Art Gallery or if you have any general queries in relation to the operation of the Freedom of Information Acts in Crawford Art Gallery generally, please feel free to contact the FOI Unit (details below) and we will be happy to help you.

Address:                                                                                                                            
Crawford Art Gallery

Emmet Place

Cork

T12 TNE6
Email: foi@crawfordartgallery.ie
Tel: 021 4805042

Further information in relation to the Freedom of Information Acts can also be found on the website, www.foi.gov.ie, which is maintained by the Freedom of Information Central Policy Unit of the Department of Public Expenditure and Reform.

Access to Information on the Environment (AIE)

Click here to view our AIE document.

GDPR Data Protection Officer

DPO Officer Crawford Art Gallery – Norma Cuddihy
Email: normacuddihy@crawfordartgallery.ie
Tel: 021 4805042

Policies & Procedures

The Crawford Art Gallery is committed to fostering an appropriate environment for addressing concerns relating to potential serious wrongdoing in the workplace and to providing the necessary support for staff and others working with us who raise concerns regarding such matters.

If you have a reasonable belief that a serious wrongdoing relating to the workplace has occurred, is occurring or is likely to occur, then you should make a disclosure by reporting this to the Designated Officer, setting out the basis for your belief. 

The policy and procedures set out in the document below will govern how such disclosures are dealt with.

Protected Disclosure Policy (pdf)

Child Protection Policy (pdf)

Child Protection Safeguarding Statement (pdf)

Director's Code of Conduct (pdf)

Employee's Code of Conduct (pdf)

Customer Charter & Action Plan (pdf)

Gender Equality Policy (pdf)

Privacy Notice (pdf)

Unfair Treatment

If you are a child or young person under 18 or an adult who knows a child who you feel has been unfairly treated, or you are not satisfied with our decision on your complaint, it is open to you to contact the Ombudsman for Children’s Office. By law, the Ombudsman for Children’s Office can investigate complaints about any of our administrative actions or procedures as well as delays or inaction in dealings with us. The Ombudsman for Children provides an impartial, independent and free complaints handling service.

Contact details are as follows:
Ombudsman for Children’s Office
52-56 Great Strand St
Dublin 1

Free Phone: 1800 20 20 40
ococomplaint@oco.ie
www.oco.i

Complaints Procedures for Members of the Public

If you are not satisfied that we are meeting acceptable standards that or you have concerns or complaints about any aspect of your dealings with us, we would encourage you to pursue this matter with us. We welcome all feedback and we will deal with all complaints, queries and suggestions in a timely and confidential manner.

The matter should initially be brought to the attention of the staff member in charge of the area to which the problem relates (in writing, by telephone, or via email). We will deal with any complaints promptly and in confidence. If the matter is not resolved to your satisfaction, you can pursue the matter with the Head of Operations of the Gallery.

Norma Cuddihy
Head of Operations
Crawford Art Gallery
Emmet Place
Cork

0214805042

normacuddihy@crawfordartgallery.ie

The Head of Operations will:

• Acknowledge receipt of your complaint within 5 working days.

• Have the matter fully investigated; and

• Complete the processing of your complaint within 20 working days.

Where your complaint is upheld and the Gallery is at fault, we will apologise to you and, where possible, try to rectify the situation immediately and take whatever measures are necessary to prevent a similar situation recurring. Where your complaint is not upheld, we will explain our reasons to you and advise you of your right of appeal to the Ombudsman. The Ombudsman can investigate complaints about any of our administrative actions or procedures as well as delays or inaction in our dealings with you. The Ombudsman provides an impartial and independent dispute resolution service. The contact details for the Ombudsman are:

Office of the Ombudsman
18 Lower Leeson Street
Dublin 2

Tel: 01 6395600

Lo-call: 1890 22 30 30

Email: ombudsman@0111budsman.gov.ie

Contact details are as follows:

Ombudsman for Children’s Office
52-56 Great Strand St
Dublin 1

Free Phone: 1800 20 20 40

ococomplaint@oco.ie
www.oco.ie



Emmet Place, Cork, Ireland
T12 TNE6
Tel: 021 480 5042
info@crawfordartgallery.ie

Opening Hours
N.B. Last entry is 15 minutes before closing

Monday–Saturday 10.00am–5.00pm*

Sundays and Bank Holidays
Gallery: 11 am4 pm
Café: Closed Sundays

*second floor closes 15 minutes before closing
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© 2021 www.crawfordartgallery.ie

Crawford Art Gallery
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